Privacy Policy

Privacy Policy – 4seasonsgardening.co.uk

1. Who we are
4seasonsgardening.co.uk is the trading name of Tony Moss, sole trader providing seasonal gardening services in the United Kingdom.

Data controller: Tony Moss

Contact details:
Email: tony@4seasonsgardening.co.uk

2. What personal data I collect

I may collect:

  • Your name

  • Address where gardening services are provided

  • Email address

  • Telephone number

  • Details about your garden and services requested

  • Invoices, quotes and payment records

  • Messages sent via email or the website contact form

3. How your data is collected

I collect information when you:

  • Request a quote or book gardening services

  • Contact me by phone, email, text, social media, or in person

  • Use the contact form on my website

  • Provide details during visits to your property

Website Contact Form

When you submit the contact form, I collect:

  • Name

  • Email address

  • Telephone number (if provided)

  • Your message

  • Details about your garden or services required

This information is sent to my secure business email and is used only to respond to your enquiry, arrange visits, and provide quotes or services.

Marketing / newsletters:
If you tick the optional consent box on the form, your email may also be used to send seasonal gardening tips, promotions, and offers. You can unsubscribe at any time.

4. Lawful basis for processing

I process your data under UK GDPR using the following legal grounds:

  • Contract: to provide the services you request

  • Legitimate interests: to respond to enquiries and manage my business

  • Legal obligation: to keep records for HMRC and accounting purposes

  • Consent: if you opt in to receive marketing communications

5. How long I keep your data

  • Client records and invoices: up to 6 years (HMRC requirements)

  • Contact form enquiries with no work taken: up to 12 months

  • Marketing contacts: until you withdraw consent

6. Who I share data with

I may share information only where necessary with:

  • My accountant/bookkeeper

  • Payment providers

  • Waste disposal contractors (if required for a specific job)

I do not sell or share personal data with third parties for marketing.

7. Your rights under UK GDPR

You have the right to:

  • Access the data I hold about you

  • Ask for corrections

  • Request deletion

  • Object to processing

  • Withdraw marketing consent

To exercise any of these rights, contact: tony@4seasonsgardening.co.uk

You also have the right to complain to the ICO: https://ico.org.uk

8. Data security

  • Contact-form submissions are received to a secure business email

  • Devices are password-protected

  • Paper records are stored securely

  • Access to personal data is limited to me only

9. Cookies & website

My website may use essential cookies for core functionality.
Analytics, if used, are anonymised and processed through [Squarespace / Google Analytics].

10. Photographs

Photographs of your garden will only be used:

  • For providing quotes or advice

  • For marketing with your permission

I will not display house numbers or identifying features without consent.

11. Updates

This policy was last updated: 20th January 2026